2024 - 2025 PTO Board Elections Descriptions

All officers shall:

  1. Read current by-laws, sign code of conduct, and understand the board processes
  2. Attend monthly Board meetings 
  3. Attend & Assist with PTO functions and event
  4. Represent the school & PTO in a positive and professional manner


Vice President 

  1. The Vice President supports the President in strategic and tactical planning, managing the affairs of the PTO and representing the PTO at all local events and district events where necessary
  2. The Vice President shall act as aid to the President and shall perform the duties of the President in the absence or inability of that officer to serve
  3. The Vice President should be the liaison to the board for all fundraising events


(1) Treasurer 2 year term

Length of Term:  May 2024 - May 2025

The treasurers help develop a budget, collect fundraising money, write checks for purchase and reimbursements, track all income and spending, make financial reports at meetings and prepare the books for periodic audits.  The Treasurers are the officer liaisons for any fundraising committee chairs.


Monthly Tasks:

  1. Create monthly PTO Treasurer Report
  2. Reconcile the checkbook
  3. Write checks as needed
  4. Work together to jointly collect funds from PTO safes and lock boxes, record and deposit monies in a timely fashion, as needed

Annual Tasks:

  1. Renew Insurance May 1 (expires June 1)
  2. Present the budget for approval at the September PTO meeting
  3. File Form 990/990Z, the annual IRS return required for 501(C)(3)s
  4. Renew our incorporation with the state (see below)



  1. Responsible for taking minutes at general and executive board meetings and distributing the minutes via email
  2. Send weekly Current to PTO membership
  3. Send e-blasts as needed

(1) Membership

May 2024- May 2025

  1. Gather membership information and donations
  2. Track membership information and donations in the data system
  3. Communicate “thanks for joining” to members when joining
  4. Distribute magnets or other incentive to all members, annually
  5. Compile membership information for wild apricot database
  6. Update bulletin boards in both buildings -- encourage PTO awareness and update events
  7. Ensure advertising for PTO in annual school yearbook


 Volunteer Coordinator 

  1. Planning, staffing, organizing and preparing for Meet the Teacher
  2. Responsible for staffing, organizing and directing the volunteer programs associated with both PTO events and certain classroom activities
  3. Providing sign up lists for all PTO and classroom Volunteer assignments
  4. Coordinating and running the Room Parent meeting in August
  5. Serving as the liaison between PTO and Room Parents
  6. Serve as the liaison between PTO and the Teachers

(1) Community Partnership Liaison (May 2024- May 2025)

  1. Maintain Communication with Partners and provide monthly updates to the PTO Board
  2. Distribute and collect contracts and payments.  Provide receipts to partners for their records
  3. Assist partners in preparation for Meet the Teacher, Turtle Trot, Spring Carnival, Book Fair, Kid of Character, and other events they may be participating in
  4. Assist internal communications with weekly partner section of The Current
  5. Work directly with Event Chairs to insure proper marketing and branding
  6. Attend monthly Kid of Character breakfasts
  7. Ensure banners and other forms of “advertising” look appropriate and are “freshly displayed”